Dividing members into groups
A group is a part of the association that a member belongs to — a voice part in the choir, a class in the music school, a section in a larger association. Every group gets a chat, a calendar and a feed of its own, while the shared association-wide space remains.
You create and manage groups under Settings → Groups. Groups are part of the subscription.
Creating a group
Go to Settings → Groups.
Tap "Add group".
Fill in the group name, then pick a colour.
The description is optional. The colour is what tells the groups apart in the calendar and in the lists.
With many groups, you can gather them under a section.
A section is only a heading that groups the list — say "Adults" and "Youth". It carries no chat or calendar of its own.
Adding members to a group
Open a member from the member list, tap Edit, then choose "Assign group". One member can belong to several groups at once.
Moving many at once: select the members in the list and use bulk editing, where you can set the group for the whole selection.
Importing a member list, you can map a column onto the "Group / Class / Team" field — any group that does not already exist is then created automatically. A column named Class is only suggested as a group, never chosen on your behalf. If the class is a fact you want to keep rather than a room with its own chat: first create a custom member field named Class, and the column maps there instead.
Letting new members pick their own group
When new members apply through the public association page, they can pick a group as they apply. This is configured per membership type rather than on the group: open the membership type, tick "Choose groups in the application", then pick which groups to offer.
That way, different membership types can offer different groups.
Group or member field?
Use a group when the members need a room of their own — a voice part, a team, a section with its own chat, calendar and feed.
Use a member field when you only want to store an answer about the member, such as an allergy, a class or a graduation year. A field creates no place and no chat.
A school class can be either. If the class should talk and plan in the app, it is a group. If you only want to know which class each pupil is in and which year they leave, that is two fields: Class (Text) and Graduation year (Number). You create the fields under Settings → Member fields → Custom fields → "Add field", and "Applies to" limits them to the membership types that should carry them. A graduation year then lets you filter the member list by cohort and change the membership type of the whole cohort at once.
Archiving a group
When a group is no longer active, you can archive it. The group is hidden from members and disappears from the group picker. Nothing is deleted — chat, events and attendance remain — and the members keep every other group they belong to. You can restore it at any time.
Archived groups are listed at the bottom of the Groups page, and you can restore them from there whenever you like. Removing a group entirely is done on an archived group — that permanently deletes the group chat and every message in it.