Members on the register without app access

Switch off "App access" on the membership type. Members with that type remain on the register and can be invoiced, but Membly never sends them a welcome email, an invitation or a login link — and they cannot sign in. It suits, for example, children who should be on the register without an account of their own, an alumni register, or honorary members.

The setting lives on the membership type, not on each individual member: one type governs everyone who has it.

Bulk welcome emails: when you select everyone on the Not joined tab and tap "Send welcome email", these members are skipped, and the confirmation shows how many — for example "12 were skipped — their membership type does not grant app access".

Import: if you pick a type without app access for the file, no welcome emails go out even with "Send welcome email" switched on — and neither do the guardian invitations in the file. The result says both, and you send the invitations later with "Send pending invitations" in the guardian panel at the top of the member list.

If you resend the welcome email from a member's profile, you are told that no email was sent because the membership type lacks app access. If you invite the address again, that whole batch is stopped with the same message — remove the address and send again.

If the member tries to sign in or sign up with their own address, they see "Your membership doesn't include app access" and no link is sent. If the member also holds a membership in another association that grants access, they sign in as usual; sign-in is only stopped when every membership lacks access.

The public application form never offers a type without app access, even with "Show on the application form" ticked on it. You add members with such a type yourself under Members.

Members without app access are visible only to administrators and leaders. Other members do not see them in the member list and are not offered them when mentioning someone in the chat or the feed. The exception is their own family: a guardian sees their own child as soon as the link is active.

If the guardian responds to an event on the child's behalf, the child's name appears among the responses to that event, for everyone who sees the event.

This applies across the app, not just the list: their name, contact details and profile picture are not given to other members — apart from the exceptions above, and the details the association itself enters if it lists one of them as a contact person.

Announcements and payments are unaffected. These members still receive the association's announcements and payment emails at their address. What they cannot do is anything that requires signing in — confirming that they have read an announcement, for example, because "I have read this" is tapped while signed in to the app.

Switching "App access" on for a type that has been off gives everyone with that type access at once. So Membly first asks "Grant app access?" and shows the number of members with that type. Confirm, then tap Save — only then does the change take effect. After that, send the welcome emails from the Not joined tab.

If only a few should get access: change their membership type instead, to a type where access is on.

A child with a membership type without app access can still have guardians linked. The guardian responds to events and pays fees on the child's behalf from their own account — the child never needs to sign in.

The guardian's own account gets the membership type chosen for guardians under Settings → Membership types and roles (under Roles, on the Parent / Guardian row). That type must grant app access — otherwise the invitation is stopped with a message that the guardian membership type lacks access, and you choose another type there. If nothing is chosen, the default type is used.